We are asking the NASIG membership to comment on the following proposed changes in our Bylaws from April 16 to May 24, 2018. These changes include: 1) changing what constitutes a valid online vote for future bylaw changes; 2) terms of office for committee members and circumstances for granting an exception; and 3) minor updates in language for clarity and accuracy (defining organization and name of the Nominations & Elections Committee)
Comments can be sent to me at firstname.lastname@example.org. – Sincerely, Kate.
Proposed Changes include: (see text in red)
Article III. Membership
Section 1. Membership rights and responsibilities.
Active membership shall consist of individual members or organizational members who remit dues, and shall carry with it the right to vote, to hold office, and to share in the benefits afforded by the objectives of NASIG. Organizations (for-profit or non-profit) receive three memberships to be used by individuals in the organization. Each of the three individuals within the member organization is a full member of NASIG with all rights and privileges. The organization itself is not a member and cannot vote or otherwise function in NASIG as a collective entity. Members shall act in accordance with the stated purposes and policies of NASIG and abstain from actions tending to injure the good name of the organization, disturb its well-being, or hamper its work. In cases where infractions occur, the Executive Board may take action as necessary.
Article VI. Committees.
Section 1. Composition.
Any active member of NASIG shall be eligible to serve on committees. The President of NASIG shall serve as an ex-officio member of all committees, except the Nominations & Elections Committee.
Section 2. Standing Committees.
Standing committees, and their chairpersons, shall be appointed by the Vice President/President elect with the approval of the Executive Board for terms commencing after the conference at which the Vice President assumes the Presidency. The size of the committee shall be determined by its needs. Committees may be subdivided, and additional appointments made by the current President with the approval of the Executive Board and the chairpersons of the committees.
Section 3. Terms of Office.
Members of standing committees, except the Nominations & Elections Committee and the Standards Committee, shall be appointed for terms of two years unless appointed by special action of the Board, and may be reappointed for a second term.
Members of the Nominations & Elections Committee shall be appointed for terms of one year. Nominations & Elections Committee members can be reappointed for a second one year term provided that at least 50 percent of the committee consists of new members.
Members of the Standards Committee shall be appointed for terms of five years.
The Vice President of NASIG shall have the discretion to appoint a committee member to a third consecutive term without an intervening period if that appointment is for chair or vice-chair. In all other cases, members are limited to serving on the same committee for no more than two consecutive terms without an intervening period of two years.
When establishing a new committee, half of the members shall be appointed for a one-year term and half for a two-year term in order to have staggered terms thereafter. After the first year, all terms will be for two years or the length specified in the Bylaws.
Article VIII. Meetings and Voting.
An annual business meeting shall be called by the Executive Board, to be held at the site of, and in conjunction with, the Annual Conference. Other meetings, either virtual or in person, may be called by the Executive Board as deemed necessary. Notice of meetings shall be distributed to the membership at least thirty days in advance of the meeting and shall include notice of business to be transacted.
Voting may be conducted by either a physical or online ballot. To pass, physical ballots require a two-thirds majority of those present and online ballots require a two-thirds majority of those participating in the vote. If the ballot includes an amendment to the bylaws, it will adhere to the guidelines set out in Article XII.
Article XII. Amendments to Bylaws.
Proposed amendments may be submitted in writing to the committee responsible for bylaws, or may be presented at any meeting of the membership. Proposed amendments shall be distributed to the membership by the committee responsible for bylaws at least thirty days prior to the call for vote. Voting shall be conducted as provided for in Article VIII. An amendment shall become effective after adoption, unless otherwise stated.[Adopted 4/19/94; amended 1996; amended 1997; revised 2003; revised 2004; revised 2007; revised 2008; revised 2009; revised 2010; revised 2014; revised 2016]