NASIG Seeks Conference Coordinator in Training

The Executive Board seeks a person to train under Joyce Tenney as NASIG’s Conference Coordinator. We are now accepting applications for that position – Conference Coordinator in Training. (See complete job description below.) If you’d like to apply, please send the following to Katy Ginanni (

  • A current CV or résumé
  • A cover letter indicating why you’re interested in the position
  • A summary of your experience negotiating contracts or licenses, and your experience with meeting and/or conference planning. This can be as little as 2 paragraphs, but not more than one page, please.

We will begin reviewing applications immediately; the deadline for submissions is July 29, 2011. The search committee will conduct phone interviews in August. We hope to make a recommendation to the Executive Board by Labor Day. The successful candidate will begin to work with Joyce immediately as she negotiates for our 2014 conference.

You must be a NASIG member to serve in this position, but not to apply.

NASIG Conference Coordinator in Training

NASIG seeks a candidate for Conference Coordinator in Training. The successful candidate will serve an initial term of one to two years as an apprentice to the organization’s current conference coordinator with possible reappointments to follow. The conference coordinator is a key appointment of the NASIG Executive Board, with significant responsibility and discretion in staging the annual NASIG Conference. The NASIG president serves as the executive board’s liaison with the conference coordinator and coordinator in training.

The primary duties of the conference coordinator are:

  • Gather information and formal proposals from potential conference sites
  • Analyze the proposals using various criteria to create a short list of possibilities for the NASIG executive board
  • Coordinate site selection trips (usually in the late summer or fall)
  • Maintain awareness of meeting trends and legal issues (via free webinars, free meetings, listservs, etc.),  and keep NASIG president informed of impending concerns
  • Negotiate contracts with conference hotels, convention centers, special events venues, etc.
  • Serve as an ex-officio member of the Conference Planning Committee.

The ideal candidate will have the following skills and attributes:

  • Proximity to a major metropolitan area (to facilitate attendance at meeting planners meetings)
  • Experience negotiating contracts or licenses; tenacity
  • Experience with meeting and/or conference planning
  • Familiarity with NASIG organizational structure and needs of its members
  • Ability to commit time, including some evenings and weekends
  • Highly organized
  • Excellent communication skills, both written and verbal
  • Flexibility
  • Able and willing to travel, including some weekends. (Official site selection travel paid by NASIG; some scouting travel paid by various properties and/or Convention & Visitors Bureaus.)
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